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Resignation letter format

Six ready-to-send resignation letters for Indian workplaces — including one asking for early release from your notice period. Add your details once, then copy the letter you need.

Formal resignation letter

The standard letter for most jobs — polite, clear and complete.

Date: [Date]
Subject: Resignation — [Your name], [Your designation]

Dear [Manager’s name],

Please accept this letter as formal notice of my resignation from the position of [Your designation] at [Company name]. As per my notice period of [Notice period in days] days, my last working day will be [Last working day].

I am grateful for the opportunities I have had here and for your guidance and support. I have learned a great deal from you and the team.

I will do everything I can to ensure a smooth handover of my responsibilities before I leave, including documenting my ongoing work and helping train my replacement.

Kindly let me know the next steps for the exit formalities, full and final settlement, and relieving and experience letters.

Thank you once again.

Regards,
[Your name]
[Your designation]

Short resignation email

When your company handles exits through HR systems and you just need it in writing.

Date: [Date]
Subject: Resignation — [Your name]

Dear [Manager’s name],

I am writing to inform you that I am resigning from my role as [Your designation] at [Company name]. My last working day will be [Last working day], in line with my [Notice period in days]-day notice period.

Thank you for your support during my time here. I will make sure my work is handed over properly.

Regards,
[Your name]
[Your designation]

Resignation with early release request

Your new employer wants you to join before your notice period ends.

Date: [Date]
Subject: Resignation and request for early release — [Your name]

Dear [Manager’s name],

Please accept this letter as my resignation from the position of [Your designation] at [Company name].

My notice period is [Notice period in days] days. I would be grateful if you could consider relieving me earlier, on [Last working day]. I understand this depends on business needs, and I am open to adjusting the notice period against my leave balance or a notice period buyout, as per company policy.

Before I leave, I will complete a full handover: documenting my work, closing or transferring open tasks, and supporting whoever takes over.

Thank you for your understanding and for everything I have learned here.

Regards,
[Your name]
[Your designation]

Resignation for higher studies

You’re leaving to study — a master’s, MBA or a full-time course.

Date: [Date]
Subject: Resignation — higher studies — [Your name]

Dear [Manager’s name],

I am writing to resign from my position as [Your designation] at [Company name], as I will be pursuing higher studies. My last working day, as per my [Notice period in days]-day notice period, will be [Last working day].

This was not an easy decision. The experience I have gained here has been valuable and has helped shape my plans for the future.

I will make sure all my responsibilities are handed over smoothly before I leave. I would also appreciate an experience letter for my admission and visa formalities.

Thank you for your support and encouragement.

Regards,
[Your name]
[Your designation]

Resignation for personal or family reasons

Relocation, health or family needs — without sharing more than you want to.

Date: [Date]
Subject: Resignation — [Your name]

Dear [Manager’s name],

Due to personal reasons, I have decided to resign from my position as [Your designation] at [Company name]. My last working day will be [Last working day], as per my notice period of [Notice period in days] days.

I have valued my time here and the support I have received from you and the team.

I will ensure that my work is completed or handed over properly, and I am happy to help in any way during the transition.

Regards,
[Your name]
[Your designation]

Resignation for a new opportunity

You’ve accepted another offer and want to leave on good terms.

Date: [Date]
Subject: Resignation — [Your name], [Your designation]

Dear [Manager’s name],

I would like to inform you that I have accepted an opportunity that aligns with my long-term career goals, and I am therefore resigning from my position as [Your designation] at [Company name]. My last working day will be [Last working day], in line with my [Notice period in days]-day notice period.

Working with you and the team has been a great learning experience, and I am thankful for the trust you placed in me.

During my notice period I will focus on a complete handover so that the team is not affected by my departure. I hope to stay in touch.

Regards,
[Your name]
[Your designation]

How to resign in India, step by step

1. Check your notice period in your offer or appointment letter — 30, 60 and 90 days are common. It usually starts the day your resignation is accepted or submitted on the HR portal.

2. Tell your manager first, in person or on a call, then send the letter by email the same day so there’s a dated record. Many companies also ask you to submit it on their HR system.

3. Agree your last working day. If your new employer needs you sooner, ask for early release. Companies may let you adjust unused leave or pay a notice period buyout — usually your basic (or gross) pay for the days you don’t serve, depending on policy.

4. Hand over properly. Document your work, transfer open tasks and return company assets. It’s what people remember when they’re asked for a reference.

5. Collect your documents:relieving letter, experience letter, full and final (F&F) settlement and Form 16. Your next employer’s background check will usually ask for the relieving letter.

What not to put in a resignation letter

Keep it short and positive. Complaints about your manager, salary or colleagues don’t belong in the letter — raise them in your exit interview if you want to. You don’t have to name your new employer either.

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